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Privacy Policy

Last Updated: August 1, 2017

KleerMail, Corporation and/or any of its wholly owned affiliates (“KleerMail” or “we” or “us” or “our”) is committed to protecting your privacy. We created this privacy policy (the “Privacy Policy”) to give you confidence as you visit the website http://www.kleermail.com (the “Website”) and use the KleerMail services including any software accessed from the Website (the “Services”), and to demonstrate our commitment to fair information practices and the protection of privacy. Your use of the Website and the Services is governed by this Privacy Policy and the Terms of Use available on the Website.

1. About This Privacy Policy and Our Services

This Privacy Policy is only applicable to the Website and not to any other websites that you may be able to access from the Website (whether through an advertisement, service, or content link) or any website of KleerMail’s partners, each of which may have data collection, storage, and use practices and policies that differ materially from this Privacy Policy. While you may use some of the functionality of the Website without registration, much of the content and many of the Services on the Website require registration. If you use our Website without registering, the only information we collect will be non-Personal Information through the use of Cookies or Web Beacons (as defined and further discussed in Section 2). If you choose to register with our Website, we require you to submit certain “Personal Information,” which is information that personally identifies you, including your first and last name, phone number, e-mail address, username and password. You are responsible for ensuring the accuracy of the Personal Information you submit to KleerMail. Inaccurate information will affect the information you receive when using our Website and our ability to contact you as described in this Privacy Policy.

2. Information We Automatically Collect About You

Even if you do not register with KleerMail, we collect non-Personal information about your use of our Website.

A. Cookies

We may use “cookies” to customize your experience on the Website and, if you create a password, to store your password so you do not have to re-enter it each time you visit the Website. “Cookies” are small computer files that are transferred to your computer’s hard drive that contain information such as your user ID, user preferences, the pages you’ve visited and the activities you’ve performed while using the Website. We do not link the information stored in cookies to any of your Personal Information you submit while on the Website. You may block cookies or delete cookies from your hard drive; however, by disabling cookies, you may not have access to all of the features of the Website. Some of our business partners also use cookies to provide us with anonymous data and information regarding your use of the Website. We do not have access or control over these cookies. Our Privacy Policy does not cover the use of third party cookies.

B. Web Beacons

We (or our third party tracking utility company) also use “web beacons” to collect anonymous information about your use of our Website and the websites of selected sponsors and advertisers, and your use of emails, special promotions or newsletters we send to you. Web beacons are tiny graphic image files embedded in a web page or email that provide a presence on the web page or email and send back to its home server information from the user’s browser. The information collected by web beacons allows us to statistically monitor how many people are using our Website and selected sponsors’ and advertisers’ sites and opening our emails, and for what purposes. Our web beacons are not used to track your activity outside of our Website or those of our sponsors’. We do not link Non-Personal Information from web beacons to Personal Information without your permission.

C. Traffic Data

We may automatically track and collect the following categories of information when you visit our Website: (1) IP addresses; (2) domain servers; (3) types of computers accessing the Website; (4) types of web browsers used to access the Website; (5) referring source which may have sent you to the Website; and (6) other information associated with the interaction of your browser and the Website (collectively “Traffic Data”).

3. Personal Information We Collect About You

A. Registration/User Account

In order for you to access certain areas of the Website and/or the Services provided through the Website, we will require you to register and provide us with certain Personal Information. Personal Information includes contact data (such as your e-mail address, phone number and password). We use the Personal Information that you provide to respond to your questions, provide you with the specific Services you select and send you emails about Website maintenance and updates. You may choose not to provide us with any Personal Information. In such case, you can still access and use much of the Website; however you will not be able to access and use those portions of the Website that require your Personal Information and registration. Subject to the Privacy Policy, if you contact KleerMail, we may use any of the information you submit in connection with your inquiry, or any Personal Information and non-Personal Information when responding to your inquiries.

B. Email to You

By registering with our Website you agree that we may use your contact data to send you information to contact you when necessary, including registration verification emails, and in conjunction with your use of certain Services. In some cases, when you click on a link or an advertisement in an e-mail, your browser may be momentarily directed to a third party website which, acting on behalf of KleerMail (see Section 5 below), notes or “counts” your response to the e-mail before re-directing your browser to your selected destination; this re-direction process may not be apparent to you.

C. Market Research

From time to time the KleerMail market research department, or its operations contractors acting on its behalf, may conduct online research in order to gather feedback about our site and our sponsors through email invitations, pop-up surveys and online focus groups. When participating in a survey, we may ask you to submit Personal Information. This Personal Information is used for research purposes, and is not used for sales solicitations. When a survey is sponsored by a third party, aggregate information of the survey results is reported to the sponsor. Personal Information collected through market research will be used only by KleerMail and its service providers and contractors and will not be given or sold to a third party without your consent or as otherwise permitted by this Privacy Policy. We will not knowingly accept survey responses from or conduct interviews with any person under the age of 18. In addition to collecting survey responses from our members, cookies may be used to authenticate respondents or to help you pick up where you left off in a survey. If you have cookies disabled you may not be able to participate in some studies. Cookies may be used to connect survey data with KleerMail Website usage characteristics. You will be notified when we would like to use cookies in this way and your consent will be requested for these cookies.

4. KleerMail’s Use of your Information

In accordance with Section 3B, we may use your contact data to send you information about KleerMail or our products or Services, to contact you when necessary and in conjunction with your use of certain Services. We may use your Traffic Data to customize and tailor your experience on the Website, in emails and in other communications displaying content that we think you might be interested in and according to your preferences.

5. Information Collected by Third Parties Not Acting on Behalf of KleerMail

Certain content and Services offered to you through our Website are served on websites hosted and operated by a company other than KleerMail (“Third Party Contractor Websites”). KleerMail does not disclose your Personal Information to these Third Party Contractor Websites without your consent, but you should be aware that any information you disclose once you access these other websites is not subject to this Privacy Policy. KleerMail does not endorse and is not responsible for the privacy practices of these Third Party Contractor Websites. You should review the privacy policy posted on any other website to understand how that Third Party Contractor Website collects and uses your personally identifiable information.

6. Links to Other Websites

The Website contains links to third party websites to which KleerMail has no affiliation. KleerMail does not share your personal information with those websites and is not responsible for their privacy practices. Some websites may have the look and feel of our Website. Please be aware that you may be on a different site and that this Privacy Policy only covers our Website. Should you decide to visit one of these third party websites, we suggest that you read its privacy policy.

7. Disclosure of Your Information

By registering with our Website, you agree that we may share certain categories of information we collect from you in the ways described in this Privacy Policy. We share Personal Information and Traffic Data with our business partners who assist us by performing core services (such as website hosting, data storage and security) related to our operation of the Website and/or by making certain Services available to our users. Those business partners shall be bound to uphold the same standards of security and confidentiality that we have promised to you in this Privacy Policy, and they will only use your Contact Data and other Personal Information to carry out their specific business obligations to and to provide you with Website related services. We may transfer information about you to another company in connection with a merger, sale or acquisition by or of KleerMail. In this event, we will use reasonable efforts to notify you before information about you is transferred and becomes subject to a different privacy policy. KleerMail does not share, sell, rent or trade your Personal Information with any third parties for their promotional purposes. We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served on our Website.

8. Your Rights

Under applicable data protection legislation, you have a number of rights in relation to your Personal Information including the right to access, delete and correct the Personal Information we hold about you. You may exercise these rights by contacting us in accordance with Section 9 (below).

9. Choice/Opt-out

If you no longer wish to receive emails from us, you may opt-out of receiving them by following the instructions included in each email, or by contacting us: By email at: hello@kleermail.com; by post: [KleerMail, 361 Newbury Street, 3rd Floor, Boston, MA 02115]; or by phone: 888-273-3420. You may also contact us using these contact details if you have any other queries about this Privacy Policy.

10. Changes to This Privacy Policy

We reserve the right, at any time, to add to, change, update, or modify this Privacy Policy so please review it frequently. If we do, then we will make note of this in the “last updated” heading above. In all cases, use of information we collect is subject to the Privacy Policy in effect at the time such information is collected.

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